Terms and conditions

Introduction                                    

This Agreement between the Hirer and the Scottish Sports Council Trust Company, a company incorporated in Scotland under the Companies Act (Registered Number SC137068) and having its registered address at The Doges, Templeton on the Green, 62 Templeton Street, Glasgow, G40 1DA (“sportscotland”).

These Terms and Conditions of Booking (“Terms and Conditions”) set out the terms on which the Hirer agree to be bound by when booking any Facility, Activity or Service with sportscotland.

The Hirer of sportscotland National Sports Training Centre Inverclyde’s (the “Centre”) Facilities, Activities and Services, must read the Terms and Conditions of Booking (“Terms and Conditions”) carefully and is deemed to agree to them by booking any said Facility, Activity or Service.

Definition

“Access Agreements” are agreements developed between sportscotlandand regular, scheduled facility hirers, to secure preferred dates and times for using the facilities. Can apply to non residential and residential bookings. Separate T’s and C’s apply and can be downloaded from www.nationalcentreinverclyde.org.uk

“Activities” are Centre led coached sessions, scheduled by the Centre and booked by individuals (e.g. fitness classes, gymnastics, sports camp). A full list of Activities, can be found at www.nationalcentreinverclyde.org.uk “Casual Booking” are bookings made for a Facility on an ad hoc basis, by a non resident

“Events” are residential or non residential gatherings with a predetermined plan requiring consultation with the Centre, other partners or services and may involve spectators. Events Policy and can be downloaded from www.nationalcentreinverclyde.org.uk

“Facilities” are the Centre venues and areas available for booking (e.g. sports hall, tennis courts, etc), from time to time. A full list of Facilities can be found at www.nationalcentreinverclyde.org.uk

“Fitness Memberships” are individuals or groups who become members of the Centres Fitness suite. Separate T’s and C’s apply and can be downloaded from www.nationalcentreinverclyde.org.uk

“Residential” bookings are categorised as bookings that require overnight accommodation together with Facility or Activity and Service requirements. Residential bookings will only be accepted by Adults aged 18+ years.

“Services” are services provided by the Centre (e.g. accommodation, meals, transport). A full list of Services can be found at www.nationalcentreinverclyde.org.uk 

Booking Method

Activity bookings require to be booked in advance, either online, by telephone or in person.

Casual bookings require to be booked no more than one week in advance of the booking, primarily online or by telephone or in person.

Fitness Classes require to be booked no more than one week in advance of the class, either online, by telephone or in person. Fitness members with a class pass bolt on get 7 day advance booking, class pass members get 6 day advance booking and pay as you go participants get 5 day advance booking.

Residential bookings require to be booked in advance either by telephone, email or in person. Please note that Residential bookings cannot be booked online.

Please note that all bookings are subject to availability and the discretion of Centre staff.

Booking Time

Facility booking time includes any set up of and removal of equipment.

Parental or Guardian Consent

Casual and Activity Booking

Parental or guardian consent is required for Hirers under the age of 18. Consent forms can be dowloaded from www.nationalcentreinverclyde.org.uk

Residential Booking

The Hirer s should satisfy themselves that they hold signed parental or guardian consent forms, if applicable for all relevant participants in their group.

Restrictions

Bookings will only be permitted by Hirers who have registered on to the Centres booking system. Activities:-

  • Gymnastic participants’ from10 months with a parent/guardian in attendance.
  • Gymnastic participants will be accepted at the age of 3.
  • Additional support needs classes will be accepted at the age of 5 with a parent/guardian/support in attendance.
  • Other activities participants will be accepted at the age of 5.
  • Fitness classes participants will be accepted at the age of 14

Facility bookings will only be accepted by participants over the age of 14, on receipt of a completed consent form.

Occupancy

The Centre reserves the right to alter or adjust the allocation of a booking. If the requested facility is unavailable, Centre staff will suggest an alternative onsite venue or an alternative date or time. The Centre will endeavour to provide Hirers with as much prior notice as is possible in these circumstances.

Capacity

Under no circumstances should the Hirer exceed the maximum capacity of a Facility or Activity specified by the Centre. Standard capacity per Facility and Activity can be found at www.nationalcentreinverclyde.org.uk

Refused Booking

The Centre reserves the right to refuse a booking in whole or in part.

Exclusive Use

Exclusive use of any or all of the Facilities may be agreed by special arrangement and subject to availability.

Subletting/Subcontracting

Subletting/subcontracting of this Agreement, by the Hirer, to a third party is not permitted.

Facility and Equipment

Hirers are responsible for ensuring that they correctly operate or use any Facilities and/or equipment.

Hirers must notify staff immediately if any Facilties and equipment become damaged during use. Any deliberate or negligent damage of the Facilities and/or equipment by Hirers will be subject to a full like for like replacement charge and any associated costs.

The area will be setup and equipped as per the booking requirement, please leave these areas as found.

Qualifications

The Facility Hirer is responsible for ensuring that the appropriate qualfications have been obtained to coach or instruct an Activity and they must be present during the entire booking time. The Centre reserves the right to ask the Hirer to provide evidence of the coach’s / leader’s / instructor’s qualification(s) at any time (including at the time of booking).

An appropriate ratio of coaches / leaders / instructors to participants is required.

Zero Tolerance of Inappropriate Behaviour

The Hirer will be held responsible for the supervision, conduct and discipline of all the participants within their group at all times.

If Centre staff deems any behaviour to be inappropriate, the Centre reserves the right to ask users to leave the Facilities and the premises immediately.

Pricing Policy and Schedule

The Centre’s current pricing policy and schedule can be found at www.nationalcentreinverclyde.org.uk

Standard Deposit

A non refundable deposit of 25% of the full Facility, Activity, and Service booking charge for residential and non res event hirers is due on receipt of the Event Log to confirm the booking.

The booking will be held provisionally until the deposit has been received.

The Centre reserves the right to increase the deposit, in certain circumstances, e.g., length and value of booking.
 
Payment

Casual and Activity

  • Full payment is due for Casual bookings, at the time of booking.
  • Full payment is due for Activity bookings, at the time of booking.

All Facility and Activity bookings are due at the time of booking.

Residential and Non Res Events

Full payment is due, at the time of booking, if booked less than 90 days before the arrival date.

Payment less the deposit paid is due 30 days prior to the booking date, for bookings made more than 90 days in advance.

Amendments to your booking can be made up to 30 days before your arrival. Thereafter, full payment of (take original out) booking is due.

Any additional requirements, within 30 days of your arrival or during your stay, is payable before departure.

Payment Method

The following method of payment can be accepted, as follows:-

  • BACS to the Bank of Scotland, Sort code 80-02-27, Account number 06000508 and quoting the invoice number.
  • Cheque, payable to “sportscotland” and sent to the National Sports Training Centre Inverclyde, Burnside Road, Largs, KA30 8RW.
  • Credit/debit card details will be accepted for facilities, activities and services.
  • Cash in person at Reception.
  • Online payment by Card via secured payment gateway, World pay - coming soon 

Cancellation and Refunds                                 

Centre Cancellation

  • The Centre reserves the right to cancel a booking. The Centres decision is final.
  • The Centre reserves the right to transfer the booking to another suitable facility, if available or a refund will be given.
  • The Centre will endeavour to provide Hirers with as much prior notice of cancellations or booking transfers.

User Cancellation

Casual and Activity

A verbal method of communication is required. No refund available.

Residential and Non Res Events

A written method of communication is required for residential and non res event cancellations. Deposit is non-refundable.

If bookings are cancelled or amended within 30 days of booking time no refund is due.

When full payment has been received within 90 days of booking time, and is cancelled prior to 30 days of booking time, the full amount less a 25% deposit is refundable.

Our full refund policy

Bookings not utilised

No refunds are applicable, should the following instances occur, at the booking time:-

  • The Hirer does not complete the booking for the full booking period or
  • The Hirer only uses part of a Facility, Activity or Service.

Liability and Insurance

The Hirer shall indemnify sportscotland and keep sportscotland fully and effectively indemnified against all proceedings, costs, liabilities, injury, death, loss, damage or expense arising out of any negligent act or omission or wilful misconduct of the Hirer and Hirers participants, and/or any other party or person for whom they are responsible at law and/or any breach of the terms of this Agreement.

The Hirer shall effect and maintain at its sole expense an insurance policy to cover the Hirer's liabilities and other obligations under and in terms of this Agreement. Specifically, the Hirer shall maintain in force during the use of the Facilities, Activities and Services, a full and comprehensive Public Liability Insurance policy for any claim and if requested by sportscotland, provide evidence of the insurance in place.

The Centre accepts no liability for any loss or damage occurring from the use of the Facilities, Activities and Services or for loss of, or damage to, property or items left at the Centre. The Centre will not be held liable or be required to pay compensation for any third party loss or liability incurred as a direct result of any cancellation.

Nothing in these Terms and Conditions shall exclude or limit sportscotland’sliability for death or personal injury caused by sportscotland’s negligence, the negligence of its employees or agents or for fraudulent misrepresentation or any other liability that cannot be excluded or limited by applicable law. 

Data Protection  

The Centre will use and process information provided in accordance with the requirements of the Data Protection Act 1998. The information provided to us may be held on files, both paper and electronic. The Centre will use this information to process the booking itself, together with monitoring and evaluating the usage of the Centre’s Facilities, Activities and Services. Please note that by signing the appropriate forms, explicit consent is given for the data collected about the users and/or the organisation to be recorded, processed and used for the purposes above or for any other legitimate reason.

Confirmation

Electronic confirmation will be provided by the Centre when confirmed.

Please retain copies of all documentation relative to the booking for future reference.

The Centre reserves the right to amend these Terms and Conditions at any time.

[Note: Hirer is asked to observe any additional notices/signage displayed at the Centre]

Acceptance

These Terms and Conditions shall be governed by and construed in accordance with the Laws of Scotland whose courts shall have exclusive jurisdiction.

If you, as a Hirer, accept and agree to the Terms and Conditions:- please complete, (where applicable), and return the appropriate documentation.

  • Confirmation of Booking
  • Schools Application
  • Parental or Guardian Consent

If you do not return the appropriate documentation but use the Centre’s Facilities, Activities and Services you will be deemed to have accepted these Terms and Conditions.

 

Date published: 15 November 2016
Date updated: 21 December 2016