Privacy and data protection

sportscotland (“sportscotland”) are committed to safeguarding the privacy of our website visitors. This policy sets out how we will treat your personal information. This policy governs, and is applicable to, your use of this website. Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is sportscotland of Doges, Templeton on the Green, 62 Templeton Street, Glasgow, G40 1DA.

Information we may collect from you

We may collect and process the following data about you:

  • Information that you provide by filling in forms on our site www.sportscotland.org.uk (“our site”). This includes information provided at the time of registering to use our site, subscribing to our service, posting material or requesting further services. We may also ask you for information when you enter a competition or promotion sponsored by sportscotland and when you report a problem with our site.
  • If you contact us, we may keep a record of that correspondence.
  • Details of transactions you carry out through our site and of the fulfilment of your orders.
  • Details of your visits to our site including, but not limited to, traffic data, location data, weblogs, other communication data and the resources that you access.
  • Any information that you choose to send us; via email or social networking tools such as Twitter and Facebook etc.

IP Addresses and Cookies

See the information on our use of cookies.

Uses made of the information

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. sportscotland will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

We use information held about you in the following ways:

  • To administer the website
  • To ensure that content from our site is presented in the most effective manner for you and for your computer.
  • To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
  • To carry out our obligations arising from any contracts entered into between you and us.
  • To allow you to participate in interactive features of our service, when you choose to do so.
  • To notify you about changes to our service.

Disclosure of your information

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose your personal information:

(a) to the extent that we are required to do so by law;
(b) in connection with any legal proceedings or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and credit risk reduction);
(d) to the purchaser (or prospective purchaser) of any business or assets which we are (or at contemplating) selling; and
(e) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
(f) Except as provided in this privacy policy, we will not provide your information to third parties.

Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We will store all the personal information you provide on our secure servers.

Please be aware that data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

Your Rights

You have the right to ask us not to process your personal data for marketing purposes by email at any time. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at website@sportscotland.org.uk.

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to Information

The Act gives you the right to access information held about you by sportscotland. Your right of access can be exercised in accordance with the Act. Provision of such information will be subject to:

(a) the payment of a fee (currently fixed at £10.00); and
(b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your driving licence, passport or birth certificate certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

Third party websites

The website contains link to other websites. We are not responsible for the privacy policies or practices of third party websites.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

Updating Information

Please let us know if the personal information which we hold about you needs to be corrected or updated.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to

Legal Officer
sportscotland
Doges
Templeton on the Green
62 Templeton Street
Glasgow
G40 1DA

Tel: 0141 534 1175
Fax: 0141 534 6501

Date published: 23 January 2017
Date updated: 23 January 2017